How to set up an iCalendar widget for your calendar application?
You need to be familiar with your default calendar application. This document provides instructions for adding an iCalendar subscription to:
- Apple Agenda (OSX >10.9 - Mavericks and Yosemite)
- Google Calendar (Google.com)
- Microsoft Outlook.com (Hotmail/Live)
- Microsoft Outlook 2013 (Windows)
- Other calendar applications
Disclaimer: Be aware that these calendar applications and others, non-listed calendar applications, are responsible for synchronizing events. Artwin Live and Artwin Software BV are NOT responsible for incorrect or incomplete synchronizations resulting in missing events (gigs). Please read the documentation of the calendar application you use or contact their technical support division.
Time zone settings
For the use of the iCalendar widget you are required to set your Calendar time zone. By default this is set to "Europe/Amsterdam". If you need to change this time zone, go to your Account settings in the Account menu*. In General settings, pick your time zone and save the changes.
* You can find shortcut to the account settings page in the iCalendar widget settings.
Create a new iCalendar widget
Logon to your Artwinlive.com account and click on "My Widgets" in the account menu at top of the page. Click on "Create new" cell.
Enter a description of your new iCalendar and select "iCalendar" from the "Export Type" drop down box. Select all schedules or individual schedules to show only the gigs listed in those schedules.
You can limit the visible gigs by a number of months. Enter a "0" to show all future events.
Caution: If you should select the "Show all gigs" option to show non-confirmed and more information about gigs. If you're going to publish the iCalendar link, then you should not check this option.
Press the "Add" button to save your new iCalendar widget. You will see the iCalendar URL of your new widget. Please read the next section of this document to choose what format fits your needs.
Please refer to the manual of your calendar application. In this section we provide basic instructions for the most commonly used calendar applications.
Start your Apple Agenda application on your Mac. Select "New Calendar Subscription..." from the "File" menu.
If you're using an iOS device (iPhone or iPad) the iCalender will automatically be added if you've an iCloud account. Select iCloud as Location. If you do not have an iCloud account, please refer to this article on iMore.com
to add an iCalendar subscription on your device.
Please note that you can define the update interval in Apple Agenda. By default this is set to "One week" (or "Never" in OSX version prior to 10.9). Feel free to change this setting to a more frequent interval.
Open Google Calendar in your browser. Click on the drop down icon on the left side of the page next to "Other Calendars" en select "Add by URL".
If you're using an Android device (Samsung, HTC, ...) the iCalendar will automatically be added. You cannot add an iCalendar subscription on the device using the default Android Calendar application.
Warning! You cannot control the synchronization process. Google states that they refresh iCalendar feeds every few hours, but they do not explicitly provide an exact refresh interval. Consider an update interval between 1 and 24 hours.
Microsoft Outlook 2013
Start your Microsoft Outlook 2013 Windows application. Open the Tools menu, Account settings and the click the Internet Calendars tab.
Please be aware of that you cannot set the synchronization interval. Outlook normally refreshes within a half hour.
Microsoft Outlook.com (Hotmail/Live)
Logon to Outlook.com on your browser and navigate to the Calendar via the menu. Click the Import button in the menu and on the next page press Subscribe on the left side of the page.
Please be aware of that you cannot set the synchronization interval. Outlook.com normally refreshes within a half hour.
Other calendar applications
Please refer to the manual of your calendar application.
By default all gigs will appear in your calendar application at the exact time of a gig. If a gig is at Saturday night 2:00AM, this will be presented at Sunday 2:00AM. This might be unconvenient for some artists or applications. In this case you may change the view mode to a different setting.
All day event mode
In this mode events at Sunday 2:00AM are showed on Saturday as an all day event. In the event title the actual time will still be visible to provide you with the right information.
Time offset mode
The time offset option can be added to show the event 6 hours earlier than the actual time of the gig. This way a gig at Sunday 2:00 AM will appear as Saturday 8:00PM. In the event title the actual time will still be visible to provide you with the right information.
If you use custom time zone support the option syntax is: option=with-timeoffset&tz=[timezone]
Custom time zone option
You can override the user time zone setting by adding the time zone option to the iCalendar URL.
Example: America/New_York, Asia/Tokyo or Europe/Amsterdam. It's advised to set the time zone of your calendar application (or mobile device) to a fixed time zone and not let the device automatically set it based on your physical location.